招聘 Assistant Owners Corporation Manager

Reports To：
Director, General Manager, Head of Owners Corporation, Senior Owners Corporation Manager, Owners Corporation Manager and other management roles as determined by Company

Responsibilities and Duties：
To assist Manager on day-to-day administration of the portfolio.
When the OCM is out of the office or not available to take calls, to assist with the query where possible.
While the OCM is on leave, to check their emails and respond where appropriate under supervision of the Senior OCM.
To do data Entry:
Update owners, creditors (including public liability information), and insurance details.
Update existing property information in Strata Master including all registers
Update all Services Agreement in Strata master to make sure all agreement in place.
To do filing/scanning (ensure filenames are saved appropriately)
To approve regular OC invoices on Filesmart on behalf of OCM.
To assist in drafting newsletters for the OCs.
To proactively obtain any missing information on owners (phone number, email, etc).
To assist the OCM in checking the OC Certificate.
To obtain quotes/ invitation to tender.
To issue & follow up on Work Orders.
To Process & follow up Insurance claim to completion.
To assist with keys, fobs and remotes management including annual audit on existing stock.
To fold & mail all correspondence relating to the OCs.
To assist OCM in drafting and sending correspondence once approved including agenda, minutes, circulars,
emails and letters.
To assist OCM in meeting preparation such as locking in a date, venue booking, etc.
To assist OCM in dispute resolution including issuing of Breach Notice.
To participate in preparation of OC financial statements (monthly, quarterly or annually).
To liaise with Building Managers where applicable.
To perform other ad-hoc works as reasonably required by Company.

SALARY:
$65,000 - $75,000 dependant on experience

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